ContentDocument

Represents a document that has been uploaded to a library in Salesforce CRM Content or a file in Chatter. This object is available in versions 17.0 and later for Salesforce CRM Content. The maximum number of documents that can be published in a 24–hour period is 500,000. This object is available in version 21.0 and later for Chatter files.

Supported Calls

delete(), describeSObjects(), query(), retrieve(), undelete(), update()

Special Access Rules

Customer and Partner Portal users must have the “View Content in Portal” permission in order to query content in libraries where they have access.
Users (including users with the “View All Data” permission) can only query files they have access to, including:
- All Salesforce CRM Content files in libraries they're a member of and in their personal library, regardless of library permissions (version 17.0 and later).
- All Chatter files they own, posted on their profile, posted on groups they can see, and shared directly with them (version 21.0 and later).
A Salesforce CRM Content document can be deleted if any of the following are true:
- The document is published into a personal library or is in the user's upload queue.
- The document is published into a public library, the user is a member of that library with the “Add Content” library privilege enabled, and the user trying to delete the document is the owner.
- The document is published into a public library that has the “Delete Content” or “Manage Library” permission enabled, and the user trying to delete the document is not the owner.

Fields

Field	Details
Division	Type picklist Properties Filter, Group, Restricted picklist, Sort Description A logical segment of your organization’s data. Available only if the organization has the Division permission enabled.
IsArchived	Type boolean Properties Defaulted on create, Filter, Group, Sort, Update Description Indicates whether the document has been archived (`true`) or not (`false`).
LatestPublishedVersionId	Type reference Properties Filter, Group, Nillable, Sort Description ID of the latest document version.
OwnerId	Type reference Properties Filter, Group, Sort Description ID of the owner of this document.
ParentId	Type reference Properties Filter, Group, Sort, Update Description ID of the library that owns the document. Created automatically when inserting a ContentVersion via the API for the first time.
PublishStatus	Type picklist Properties Filter, Group, Restricted picklist, Sort Description Indicates if and how the document is published. Valid values are: `P`—The document is published to a public library and is visible to other users. Label is Public. `R`—The document is published to a personal library and is not visible to other users. Label is Personal Library. `U`—The document is not published because publishing was interrupted. Label is Upload Interrupted.
Title	Type string Properties Filter, Group, Sort Description The title of a document.

Usage

Use this object to retrieve, query, update, and delete the latest version of a document, but not a content pack, in a library or a file in Chatter. Use the ContentVersion object to create, query, retrieve, search, edit, and update a specific version of a Salesforce CRM Content document or Chatter file.
The query() call doesn’t return archived documents. The queryAll() call returns archived documents.
If Chatter isn't enabled, Chatter files aren't included in query results.
You can't query files that are only on records, whether they're public or not.
To create a document, create a new version via the ContentVersion object without setting the ContentDocumentId. This automatically creates a parent document record. When adding a new version of the document, you must specify an existing ContentDocumentId which initiates the revision process for the document. When the latest version is published, the title, owner, and publish status fields are updated in the document.
When you delete a document, all versions of that document are deleted, including ratings, comments, and tags.
Once the document record exists, it can't be updated. Updates must be performed on the latest version of the document via the ContentVersion object. The document inherits the updates from the latest version.
You can't create, edit, or delete content packs via the API.
Note
Content metadata, such as tags, custom fields, and content owners are tracked at the version level rather than at the document level.
If you query versions in the API, versions with a PublishStatus of Upload Interrupted are not returned.
A document record is a container for multiple version records. You create a new version to add a document to the system. The new version contains the actual file data which allows the document to have multiple versions. The version stores the body of the uploaded document.