{"id":10988,"date":"2025-12-29T22:13:52","date_gmt":"2025-12-29T14:13:52","guid":{"rendered":"https:\/\/www.salesforce.com\/?p=10988"},"modified":"2025-12-29T22:18:03","modified_gmt":"2025-12-29T14:18:03","slug":"what-is-time-blocking","status":"publish","type":"post","link":"https:\/\/www.salesforce.com\/ap\/blog\/what-is-time-blocking\/","title":{"rendered":"What Is Time Blocking? Tips To Manage Your Business Calendar"},"content":{"rendered":"\n<p>Time is money, and for <a href=\"https:\/\/www.salesforce.com\/ap\/small-business\/what-is-an-smb\/\">small and medium-sized businesses (SMBs)<\/a>, every minute counts. According to a recent Salesforce study, business owners <a href=\"https:\/\/www.salesforce.com\/news\/stories\/small-business-productivity-trends-2024\/\" target=\"_blank\" rel=\"noreferrer noopener\">lose an average of 96 minutes of productivity each day<\/a>. That adds up to nearly three weeks of lost time and potential revenue every year. As productivity and money drain away, <a href=\"https:\/\/trailhead.salesforce.com\/content\/learn\/modules\/personal-productivity\/manage-your-time-wisely\" target=\"_blank\" rel=\"noreferrer noopener\">time management<\/a> becomes crucial. And that\u2019s why many SMB owners are now turning to time blocking.<\/p>\n\n\n\n<p>Find out how to create custom blocks in your day so you can focus on one task at a time and get work done. Let\u2019s learn how you can take control of your time \u2013instead of the other way around.<\/p>\n\n\n\n<p><strong>What we\u2019ll cover<\/strong>:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"#h-what-is-time-blocking\">What is time blocking?<\/a><\/li>\n\n\n\n<li><a href=\"#h-why-time-blocking-works-for-smbs-nbsp\">Why time blocking works for SMBs<\/a><\/li>\n\n\n\n<li><a href=\"#h-how-to-get-started-with-time-blocking-for-project-management\">How to get started with time blocking for project management<\/a><\/li>\n\n\n\n<li><a href=\"#h-connect-time-blocking-with-your-everyday-tools\">Connect time blocking with your your everyday tools&nbsp;<\/a><\/li>\n\n\n\n<li><a href=\"#h-try-ai-to-optimize-your-calendar-blocks\">Try AI to optimise your calendar blocks<\/a><\/li>\n\n\n\n<li><a href=\"#h-time-blocking-your-path-to-faster-business-growth\">Time blocking: Your path to faster business growth<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-is-time-blocking\">What is time blocking?<\/h2>\n\n\n\n<p>Time blocking is a powerful <a href=\"https:\/\/www.salesforce.com\/ap\/slack\/improve-team-efficiency-productivity\/\">productivity technique<\/a> where you split your day into dedicated slots, or \u201cblocks,\u201d and assign specific tasks or work types to each one. Each block can be used for productive time, meetings, lunch, or just to take five minutes to yourself. Time blocking requires you to set appointments with yourself to focus on as a blueprint for your day. Furthermore, the price of interruption is high: according to research from UC Berkley, <a href=\"https:\/\/hr.berkeley.edu\/grow\/grow-your-community\/wisdom-caf%C3%A9-wednesday\/impact-interruptions\" target=\"_blank\" rel=\"noreferrer noopener\">interruptions can take up to 25 minutes to recover from<\/a>, depending on the complexity of the task.<\/p>\n\n\n\n<p>Time blocking helps you focus only on that time frame to reduce distractions and multitasking, which can lead to mistakes. You can allocate specific blocks for administrative tasks, sales calls, and <a href=\"https:\/\/www.salesforce.com\/ap\/marketing\/email\/crm\/\">emails<\/a> rather than bouncing between them throughout the day. Time blocking is different from a regular to-do list because:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>It creates natural breaks throughout the day, which helps prevent burnout.<\/li>\n\n\n\n<li>It integrates with your calendar and your <a href=\"https:\/\/www.salesforce.com\/ap\/crm\/what-is-crm\/\">customer relationship management (CRM)<\/a> system<\/li>\n\n\n\n<li>You know exactly what to work on next, and can change your time blocks whenever you need.<\/li>\n\n\n\n<li>It helps you reach your goals faster because you have dedicated time to each task.<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-salesforce-blog-multi-offer\">\n\t<div>\n\t\t\n\n<div class=\"alignfull wp-block-salesforce-blog-section-heading\">\n\t<h2 class=\"wp-block-salesforce-blog-section-heading__title\">\n\t\t\t\tSection Title\t<\/h2>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column wp-block-salesforce-blog-multi-offer__featured-column is-layout-flow wp-block-column-is-layout-flow\"><div class=\"wp-block-salesforce-blog-multi-offer-card\">\n\t<a href=\"https:\/\/www.salesforce.com\/ap\/blog\/what-is-an-smb\/\" target=\"_blank\" class=\"wp-block-salesforce-blog-multi-offer-card__link \">\n\t\t\t\t\t<figure class=\"wp-block-salesforce-blog-multi-offer-card__image\">\n\t\t\t\t<span class=\"img-object-fit\"><img decoding=\"async\" src=\"https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2015\/01\/What-is-an-SMB_.jpg?w=300\" sizes=\"100vw\" srcset=\"https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2015\/01\/What-is-an-SMB_.jpg 1500w, https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2015\/01\/What-is-an-SMB_.jpg?w=300&amp;h=180 300w, https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2015\/01\/What-is-an-SMB_.jpg?w=768&amp;h=461 768w, https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2015\/01\/What-is-an-SMB_.jpg?w=1024&amp;h=614 1024w, https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2015\/01\/What-is-an-SMB_.jpg?w=150&amp;h=90 150w\" alt=\"A woman who is a small business owner, stocking shelves for inventory.\" loading=\"lazy\" \/><\/span>\t\t\t<\/figure>\n\t\t\t\t<h4 class=\"wp-block-salesforce-blog-multi-offer-card__title\">\n\t\t\tWhat Is an SMB and What Do You Need to Know to Be Successful?\t\t<\/h4>\n\t<\/a>\n<\/div>\n\n<\/div>\n\n\n\n<div class=\"wp-block-column wp-block-salesforce-blog-multi-offer__supporting-column is-layout-flow wp-block-column-is-layout-flow\"><div class=\"wp-block-salesforce-blog-multi-offer-card\">\n\t<a href=\"https:\/\/www.salesforce.com\/ap\/blog\/ai-agent-for-small-business\/\" target=\"_blank\" class=\"wp-block-salesforce-blog-multi-offer-card__link \">\n\t\t\t\t\t<figure class=\"wp-block-salesforce-blog-multi-offer-card__image\">\n\t\t\t\t<span class=\"img-object-fit\"><img decoding=\"async\" src=\"https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2024\/10\/TSK-38042_What_is_an_AI_Assistant_For_SMB.png?w=300\" sizes=\"100vw\" srcset=\"https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2024\/10\/TSK-38042_What_is_an_AI_Assistant_For_SMB.png 1500w, https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2024\/10\/TSK-38042_What_is_an_AI_Assistant_For_SMB.png?w=300&amp;h=169 300w, https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2024\/10\/TSK-38042_What_is_an_AI_Assistant_For_SMB.png?w=768&amp;h=432 768w, https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2024\/10\/TSK-38042_What_is_an_AI_Assistant_For_SMB.png?w=1024&amp;h=576 1024w, https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2024\/10\/TSK-38042_What_is_an_AI_Assistant_For_SMB.png?w=150&amp;h=84 150w\" alt=\"A small business owner using a laptop with an AI assistant displayed on the screen.\" loading=\"lazy\" \/><\/span>\t\t\t<\/figure>\n\t\t\t\t<h4 class=\"wp-block-salesforce-blog-multi-offer-card__title\">\n\t\t\tWhat Is an AI Agent For Small Business?\u00a0\t\t<\/h4>\n\t<\/a>\n<\/div>\n\n\n\n<div class=\"wp-block-salesforce-blog-multi-offer-card\">\n\t<a href=\"https:\/\/www.salesforce.com\/ap\/blog\/hyper-personalized-customer-experience-for-startups\/\" target=\"_blank\" class=\"wp-block-salesforce-blog-multi-offer-card__link \">\n\t\t\t\t\t<figure class=\"wp-block-salesforce-blog-multi-offer-card__image\">\n\t\t\t\t<span class=\"img-object-fit\"><img decoding=\"async\" src=\"https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/08\/Hyper-Personalized-SMB.jpg?w=300\" sizes=\"100vw\" srcset=\"https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/08\/Hyper-Personalized-SMB.jpg 1500w, https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/08\/Hyper-Personalized-SMB.jpg?w=300&amp;h=168 300w, https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/08\/Hyper-Personalized-SMB.jpg?w=768&amp;h=431 768w, https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/08\/Hyper-Personalized-SMB.jpg?w=1024&amp;h=574 1024w, https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/08\/Hyper-Personalized-SMB.jpg?w=150&amp;h=84 150w\" alt=\"Illustration of a hyper-personalised experience for customers in a floating digital icon and phone around two people.\" loading=\"lazy\" \/><\/span>\t\t\t<\/figure>\n\t\t\t\t<h4 class=\"wp-block-salesforce-blog-multi-offer-card__title\">\n\t\t\tStartups: Create a Hyperpersonalised Customer Experience\t\t<\/h4>\n\t<\/a>\n<\/div>\n\n\n\n<div class=\"wp-block-salesforce-blog-multi-offer-card\">\n\t<a href=\"https:\/\/www.salesforce.com\/ap\/blog\/agentforce-for-small-business\/\" target=\"_blank\" class=\"wp-block-salesforce-blog-multi-offer-card__link \">\n\t\t\t\t\t<figure class=\"wp-block-salesforce-blog-multi-offer-card__image\">\n\t\t\t\t<span class=\"img-object-fit\"><img decoding=\"async\" src=\"https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/01\/TSK-39419_What_Is_Agentforce_For_SMB_v3-1.jpg?w=300\" sizes=\"100vw\" srcset=\"https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/01\/TSK-39419_What_Is_Agentforce_For_SMB_v3-1.jpg 1500w, https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/01\/TSK-39419_What_Is_Agentforce_For_SMB_v3-1.jpg?w=300&amp;h=169 300w, https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/01\/TSK-39419_What_Is_Agentforce_For_SMB_v3-1.jpg?w=768&amp;h=432 768w, https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/01\/TSK-39419_What_Is_Agentforce_For_SMB_v3-1.jpg?w=1024&amp;h=576 1024w, https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/01\/TSK-39419_What_Is_Agentforce_For_SMB_v3-1.jpg?w=150&amp;h=84 150w\" alt=\"Illustration showcasing Agentforce for small business by Salesforce\" loading=\"lazy\" \/><\/span>\t\t\t<\/figure>\n\t\t\t\t<h4 class=\"wp-block-salesforce-blog-multi-offer-card__title\">\n\t\t\tWhat is Agentforce for Small Business?\t\t<\/h4>\n\t<\/a>\n<\/div>\n\n<\/div>\n<\/div>\n\n\t<\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-why-time-blocking-works-for-smbs-nbsp\">Why time blocking works for SMBs&nbsp;<\/h2>\n\n\n\n<p>As an SMB owner, you&#8217;re making key decisions across every team, every day. Your attention is being pulled in different directions, disrupting your focus and creating unnecessary stress. Constantly switching between priorities drains your energy and productivity. And that&#8217;s exactly why time blocking works so well.<\/p>\n\n\n\n<p>Aligning your calendar helps teams stay focused by setting clear boundaries between different types of work. According to the <a href=\"https:\/\/www.apa.org\/\" target=\"_blank\" rel=\"noreferrer noopener\">American Psychological Association (APA)<\/a>, task switching can <a href=\"https:\/\/www.apa.org\/topics\/research\/multitasking\" target=\"_blank\" rel=\"noreferrer noopener\">drain up to 40% of your productive time<\/a>. The solution is to stop multitasking and focus on one task at a time.&nbsp;<\/p>\n\n\n\n<p>For example, every time you shift from checking finances to <a href=\"https:\/\/www.salesforce.com\/ap\/blog\/content-strategy\/\">writing content<\/a>, your brain has to reorient. This leads to decision fatigue and mental strain. Time blocking avoids this by grouping similar tasks together, so your brain can concentrate on one task longer.&nbsp;Using time blocking, you can carve out time for strategic work like planning and outreach. When paired with tools like a trustworthy <a href=\"https:\/\/www.salesforce.com\/ap\/crm\/ai-crm\/\">CRM<\/a>, this makes it easier to track progress and stay organised. And as your business grows, it becomes simpler to delegate tasks and maintain quality.<\/p>\n\n\n\n<div class=\"layout-astro wp-block-salesforce-blog-related-trail\">\n\n\t<img decoding=\"async\" class=\"related-trail__illustration related-trail__cloud\" src=\"https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/themes\/salesforce-blog\/dist\/images\/related-trail-cloud-layout-astro.png\" alt=\"\">\n\n\t\n\t<img decoding=\"async\" class=\"related-trail__illustration related-trail__background\" src=\"https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/themes\/salesforce-blog\/dist\/images\/related-trail-background-layout-astro.png\" alt=\"\">\n\n\t<div class=\"related-trail__wrapper\">\n\t\t<div class=\"related-trail__content\">\n\t\t\t\n<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 345.8 82.8\" aria-hidden=\"true\" class=\"related-trail__logo\"><path fill=\"#1d3767\" d=\"M96.6 33h9v22.6h4.8V33h8.8v-4.3H96.6zm49.8 5.3c0-5.7-3.6-9.6-10.8-9.6H127v27h4.8v-7.9h3l2.3-.1 5.7 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class=\"wp-block-related-trail__title\">Trailhead:\u00a0<strong>Salesforce for Small Business<\/strong><\/h2>\n\t\t\t<p>Learn how your business can benefit from this out-of-the-box CRM.<\/p>\n\t\t\t\n\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/trailhead.salesforce.com\/content\/learn\/modules\/salesforce-essentials-small-business?_ga=2.28184060.196606951.1766992211-1398229160.1766134359\" target=\"_blank\" rel=\"noreferrer noopener\">Visit Trail<\/a><\/div>\n\n\t\t<\/div>\n\t\t<div class=\"related-trail__mock\">\n\t\t\t<div class=\"related-trail__points\">+200 points<\/div>\n\t\t\t<div class=\"related-trail__eyebrow\">Trail<\/div>\n\t\t\t<p class=\"related-trail__trail-title h3\"><strong>Salesforce for Small Business<\/strong><\/p>\n\t\t\t<p class=\"related-trail__trail-description\"><\/p>\n\t\t\t<div class=\"related-trail__actions\">\n\t\t\t\t<div class=\"related-trail__action\">\n<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" fill=\"none\" viewBox=\"0 0 10 10\" aria-hidden=\"true\"><path fill=\"#747474\" fill-rule=\"evenodd\" d=\"m4.93.69.88 2.88c.04.12.16.18.27.18h2.89c.29 0 .4.38.17.56L6.79 6.04c-.1.07-.13.2-.1.32l1.12 2.96c.08.27-.2.5-.44.33L4.85 7.77c-.1-.08-.23-.08-.34 0L1.97 9.65a.29.29 0 0 1-.45-.33L2.6 6.36a.3.3 0 0 0-.1-.32L.17 4.3c-.23-.18-.1-.56.17-.56h2.89c.13 0 .23-.04.27-.18l.9-2.9c.08-.27.46-.25.54.02Z\" clip-rule=\"evenodd\" \/><\/svg>\n<\/div>\n\t\t\t\t<div class=\"related-trail__action\">\n<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" fill=\"none\" viewBox=\"0 0 9 5\" aria-hidden=\"true\"><path fill=\"#747474\" d=\"M4.16 4.5.26 0h7.8z\" \/><\/svg>\n<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\n\t<img decoding=\"async\" class=\"related-trail__illustration related-trail__foreground\" src=\"https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/themes\/salesforce-blog\/dist\/images\/related-trail-foreground-layout-astro.png\" alt=\"\">\n\t<img decoding=\"async\" class=\"related-trail__illustration related-trail__parks\" src=\"https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/themes\/salesforce-blog\/dist\/images\/related-trail-parks-layout-astro.png\" alt=\"\">\n\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-get-started-with-time-blocking-for-project-management\">How to get started with time blocking for project management<\/h2>\n\n\n\n<p>Now that you know how time blocking helps your business, let\u2019s get your calendar integrated. Here\u2019s how to begin using time blocking to manage your projects more effectively:&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1. Integrate your calendar and identify your core tasks<\/h3>\n\n\n\n<p>Integrate your calendar platform (like <a href=\"https:\/\/mail.google.com\/mail\/u\/0\/\" target=\"_blank\" rel=\"noreferrer noopener\">Gmail<\/a>) and your CRM of choice (we recommend <a href=\"https:\/\/www.salesforce.com\/ap\/small-business\/starter\/\">Starter Suite<\/a>). This is as simple as logging into one system and connecting it with the other in your dashboard.&nbsp;<\/p>\n\n\n\n<p>Before you start blocking your calendar, identify your top priorities for the day or week ahead. This helps you tackle the most important tasks first. Then, group similar tasks into clear blocks based on your business goals and the type of work you do regularly. Some categories to group your work into are:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Revenue generation:<\/strong> Block time for high-impact activities like sales calls, <a href=\"https:\/\/www.salesforce.com\/ap\/small-business\/how-to-write-a-business-proposal\/\">proposal writing<\/a>, business development, and marketing. Prioritise these during your peak energy hours.<\/li>\n\n\n\n<li><strong>Customer management:<\/strong> Set aside time for customer-facing tasks like <a href=\"https:\/\/www.salesforce.com\/ap\/hub\/service\/getting-the-most-from-support-ticket-system\/\">support tickets<\/a>, client check-ins, and project updates. A CRM system can help simplify this by keeping all conversations and follow-ups in one place.<\/li>\n\n\n\n<li><strong>Team planning:<\/strong> Dedicate time for internal tasks such as team meetings, process improvements, financial reviews, and strategic planning. These are vital for <a href=\"https:\/\/www.salesforce.com\/ap\/blog\/sustainable-business-models\/\">long-term growth<\/a>.<\/li>\n\n\n\n<li><strong>Networking and knowledge-sharing:<\/strong> Use tools like <a href=\"https:\/\/www.salesforce.com\/ap\/small-business\/collaboration\/\">Slack to organise team conversations<\/a>. Create dedicated channels for different tasks or projects to keep discussions focused and easy to track.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"The Biggest Business Secret - Slack | Salesforce Explained\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/QubzptZOyOg?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">2. Schedule it out and test<\/h3>\n\n\n\n<p>Now that your tasks are grouped, it&#8217;s time to start building out your calendar. Your first version doesn\u2019t have to be perfect \u2014 this is just your starting point.<\/p>\n\n\n\n<p>Space out your blocks based on task type and your energy levels throughout the day. Creative or deep-focus work may need longer stretches, while admin tasks can fit into shorter slots. Be sure to include breaks, buffer time, and even space for quick Slack check-ins.<\/p>\n\n\n\n<p>Begin with blocking out a day or two. Keep note of what feels natural and what needs adjusting. Time blocking is meant to evolve, so give yourself permission to tweak and improve as you go.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">3. Choose a scheduling tool<\/h3>\n\n\n\n<p>The best time blocking tool is the one you already use, or could see yourself adopting. Some popular options include <a href=\"https:\/\/calendar.google.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Google Calendar<\/a> or specialised time blocking apps such as <a href=\"https:\/\/reclaim.ai\/\" target=\"_blank\" rel=\"noreferrer noopener\">Reclaim<\/a> or <a href=\"https:\/\/www.getclockwise.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Clockwise<\/a>. The key is to keep it simple \u2014 you want a tool that makes your day feel lighter, not more complicated.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.salesforce.com\/ap\/products\/integrations\/slack\/\">Integrate your chosen tool with Slack<\/a> to get helpful reminders, and set up automatic alerts to let you know when it\u2019s time to switch tasks. This helps you stick to your schedule and keep clear boundaries between different types of work.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">4. Reflect and adjust&nbsp;<\/h3>\n\n\n\n<p>Review your time blocks at the end of each week to see what\u2019s working and what\u2019s not. Notice where you ran out of time or where tasks felt rushed. You might find that creative work needs longer blocks, while admin tasks can be done in shorter ones.<\/p>\n\n\n\n<p>Keep <a href=\"https:\/\/www.salesforce.com\/ap\/communications\/cloud\/\">communication<\/a> open with your team by sharing wins and challenges in a dedicated <a href=\"https:\/\/www.salesforce.com\/ap\/slack\/salesforce-channels\/\">Slack channel<\/a>. This builds accountability and helps everyone learn what\u2019s working. When team members see time blocking tips that work for others, they\u2019re more likely to try them too.<\/p>\n\n\n\n<p><strong>Pro tip:<\/strong> Make it smarter with task batching. Task batching takes time blocking a step further. It involves grouping similar tasks together and doing them in one go. These small tasks often take more time than we think, so batching lets you finish them faster and saves more space for deep, focused work.<\/p>\n\n\n\n<div class=\"layout-six wp-block-salesforce-blog-offer\">\n\t<div class=\"wp-block-offer__wrapper\">\n\n\t\t<div class=\"wp-block-offer__content\">\n\t\t\t<h2 class=\"wp-block-offer__title\">Boost team productivity with Slack<\/h2>\n\t\t\t\t\t\t\t<p class=\"wp-block-offer__description\">Bring together your team, your customers, and your tools to help take your business to the next level with Slack \u2014 it\u2019s where business gets done.<\/p>\n\t\t\t\n\t\t\t\n\t\t\t\t\t\t\t<div class=\"wp-block-button\">\n\t\t\t\t\t<a class=\"wp-block-button__link\" target=\"_blank\" href=\"https:\/\/www.salesforce.com\/ap\/small-business\/collaboration\/\">Try for free<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\n\t\t<div class=\"wp-block-offer__media\">\n\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"500\" height=\"500\" src=\"https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/09\/slack-marquee-2.webp\" class=\"attachment-full size-full\" alt=\"\" srcset=\"https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/09\/slack-marquee-2.webp 500w, https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/09\/slack-marquee-2.webp?w=150&amp;h=150 150w, https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/09\/slack-marquee-2.webp?w=300&amp;h=300 300w\" sizes=\"auto, (max-width: 500px) 100vw, 500px\" \/>\t\t<\/div>\n\t<\/div>\n\n\t\n\t<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-connect-time-blocking-with-your-everyday-tools\">Connect time blocking with your everyday tools<\/h2>\n\n\n\n<p>Time blocking becomes even more effective for small businesses when it\u2019s connected to your <a href=\"https:\/\/www.salesforce.com\/ap\/crm\/benefits-of-crm\/\">CRM<\/a>. This turns your schedule into a system that supports individual focus and keeps your teams aligned.<\/p>\n\n\n\n<p>A CRM like <a href=\"https:\/\/www.salesforce.com\/ap\/small-business\/starter\/\">Starter Suite<\/a> is designed specifically for growing businesses that need help with a time management strategy. It integrates seamlessly with your calendar by:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Logging customer interactions automatically from your email and calendar<\/li>\n\n\n\n<li>Creating follow-up tasks based on how customers engage<\/li>\n\n\n\n<li>Sending <a href=\"https:\/\/www.salesforce.com\/ap\/marketing\/email\/personalization\/\">personalised email sequences<\/a> during your scheduled \u201ccustomer communication\u201d blocks<\/li>\n\n\n\n<li>Offering <a href=\"https:\/\/trailhead.salesforce.com\/content\/learn\/modules\/lex_implementation_reports_dashboards\" target=\"_blank\" rel=\"noreferrer noopener\">dashboards<\/a> that show where to focus your time for the best results<\/li>\n<\/ul>\n\n\n\n<p>If your business is ready for advanced automation, Salesforce\u2019s <a href=\"https:\/\/www.salesforce.com\/ap\/small-business\/pro-suite\/\">Pro Suite<\/a> gives you powerful AI-driven features that make time blocking even more strategic:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>AI-powered <a href=\"https:\/\/www.salesforce.com\/ap\/blog\/lead-scoring\/\">lead scoring<\/a> to help you focus on the most promising opportunities<\/li>\n\n\n\n<li><a href=\"https:\/\/www.salesforce.com\/ap\/mulesoft\/workflow-automation\/\">Automated workflows<\/a> that trigger tasks at the right moment<\/li>\n\n\n\n<li>Advanced insights to help you split time between <a href=\"https:\/\/www.salesforce.com\/ap\/blog\/sales-terms\/\">selling and prospecting<\/a><\/li>\n\n\n\n<li>Customised task assignment based on team\u2019s skills, roles, and schedules<\/li>\n<\/ul>\n\n\n\n<p>Use <a href=\"https:\/\/www.salesforce.com\/ap\/small-business\/collaboration\/\">Slack<\/a> to manage your work and stay connected with your team. Assign tasks in one place and track updates as they happen. Keep conversations organised by creating channels that match your time blocking categories. When someone needs your attention during a &#8220;focused work&#8221; block, they can send a message in the appropriate channel for you to see during your next &#8220;communication&#8221; block.<\/p>\n\n\n\n<p>Let\u2019s say you\u2019ve blocked out 2:00 P.M. to 4:00 P.M. on your calendar for prospect follow-ups. It\u2019s 2:15 P.M. and after a call with a prospect, you log everything directly into your <a href=\"https:\/\/www.salesforce.com\/ap\/small-business\/\">small business CRM<\/a>. You aren\u2019t rushing to your next meeting because you\u2019ve blocked off this time just for prospects. And, because you\u2019re not rushing, and your CRM is doing most of the work, you cut your time and errors in half.<\/p>\n\n\n\n<div class=\"layout-six wp-block-salesforce-blog-offer\">\n\t<div class=\"wp-block-offer__wrapper\">\n\n\t\t<div class=\"wp-block-offer__content\">\n\t\t\t<h2 class=\"wp-block-offer__title\">Ready to go Pro?<\/h2>\n\t\t\t\t\t\t\t<p class=\"wp-block-offer__description\">Level up your CRM with the top-rated Pro Suite \u2014 the customer platform that scales with you.<\/p>\n\t\t\t\n\t\t\t\n\t\t\t\t\t\t\t<div class=\"wp-block-button\">\n\t\t\t\t\t<a class=\"wp-block-button__link\" target=\"_self\" href=\"https:\/\/www.salesforce.com\/ap\/form\/signup\/freetrial-prosuite\/\">Try it for free<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\n\t\t<div class=\"wp-block-offer__media\">\n\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"500\" height=\"500\" src=\"https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/10\/prosuite-features-campaign-templates-1.webp\" class=\"attachment-full size-full\" alt=\"\" srcset=\"https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/10\/prosuite-features-campaign-templates-1.webp 500w, https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/10\/prosuite-features-campaign-templates-1.webp?w=150&amp;h=150 150w, https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/10\/prosuite-features-campaign-templates-1.webp?w=300&amp;h=300 300w\" sizes=\"auto, (max-width: 500px) 100vw, 500px\" \/>\t\t<\/div>\n\t<\/div>\n\n\t\n\t<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-try-ai-to-optimise-your-calendar-blocks\">Try AI to optimise your calendar blocks<\/h2>\n\n\n\n<p>With AI, you can make smarter choices about how to spend your time. Tools like <a href=\"https:\/\/www.salesforce.com\/ap\/artificial-intelligence\/\">Salesforce AI<\/a> can look at your customer behaviour and business data to help you plan your day more effectively.Features like <a href=\"https:\/\/help.salesforce.com\/s\/articleView?id=mktg.pardot_einstein_send_time_how_it_works.htm&amp;language=en_US&amp;type=5\" target=\"_blank\" rel=\"noreferrer noopener\">Einstein Send Time Optimisation<\/a> show the best times to reach out to customers, so you don\u2019t have to guess. AI also helps you <a href=\"https:\/\/trailhead.salesforce.com\/content\/learn\/trails\/drive-productivity-with-einstein-ai\" target=\"_blank\" rel=\"noreferrer noopener\">schedule key tasks when you\u2019re most productive<\/a>.You can train AI to help with writing emails, summarizing sales calls, and providing helpful updates about current projects.<\/p>\n\n\n\n<div class=\"layout-six wp-block-salesforce-blog-offer\">\n\t<div class=\"wp-block-offer__wrapper\">\n\n\t\t<div class=\"wp-block-offer__content\">\n\t\t\t<h2 class=\"wp-block-offer__title\">Webinar: Small Business Innovation from Dreamforce 2025<\/h2>\n\t\t\t\t\t\t\t<p class=\"wp-block-offer__description\">Salesforce has tools for every small business looking to grow. From marketing, sales, service, and more. Join us as we explore the latest and greatest tools and strategies straight from Dreamforce \u2013 all to empower your growth business today.<\/p>\n\t\t\t\n\t\t\t\n\t\t\t\t\t\t\t<div class=\"wp-block-button\">\n\t\t\t\t\t<a class=\"wp-block-button__link\" target=\"_blank\" href=\"https:\/\/www.salesforce.com\/ap\/form\/events\/webinars\/form-rss\/5147222\">Register now<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\n\t\t<div class=\"wp-block-offer__media\">\n\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"540\" src=\"https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/12\/5147222.jpg\" class=\"attachment-full size-full\" alt=\"\" srcset=\"https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/12\/5147222.jpg 960w, https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/12\/5147222.jpg?w=300&amp;h=169 300w, https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/12\/5147222.jpg?w=768&amp;h=432 768w, https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/12\/5147222.jpg?w=150&amp;h=84 150w\" sizes=\"auto, (max-width: 960px) 100vw, 960px\" \/>\t\t<\/div>\n\t<\/div>\n\n\t\n\t<\/div>\n\n\n\n<p>Here\u2019s how AI can make your time blocks even more effective:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Get focus time recommendations based on when you work best.<\/li>\n\n\n\n<li>Use AI summaries to quickly review emails and meetings.<\/li>\n\n\n\n<li>Get content ideas to prepare for customer calls faster.<\/li>\n\n\n\n<li>See what\u2019s working with <a href=\"https:\/\/help.salesforce.com\/s\/articleView?id=sf.bi_edd_story_explore.htm&amp;language=en_US&amp;type=5\" target=\"_blank\" rel=\"noreferrer noopener\">insights<\/a> on productivity.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"How an AI CRM Scales With You | Salesforce Explained\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/N2z5swelQTM?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-time-blocking-your-path-to-faster-business-growth\">Time blocking: Your path to faster business growth<\/h2>\n\n\n\n<p>Time blocking is a great way to take back control of your workday. Instead of reacting to whatever lands in your inbox, you make intentional progress on what actually moves your business forward. Ready to see what this looks like? Salesforce integrates seamlessly with your calendar, giving you a centralised place to manage customer relationships, so you stay focused for hours.<\/p>\n\n\n\n<p>Start your journey with <a href=\"https:\/\/www.salesforce.com\/ap\/form\/signup\/freetrial-salesforce-starter\/?d=bcta\">Starter Suite<\/a> today. Looking for more customisation? <a href=\"https:\/\/www.salesforce.com\/ap\/small-business\/pro-suite\/\">Explore Pro Suite<\/a>. Already a Salesforce customer? <a href=\"https:\/\/www.salesforce.com\/ap\/crm\/foundations\/\">Activate Foundations<\/a> and try out Agentforce 360 today.<\/p>\n\n\n\n<p><em>AI supported the writers and editors who created this article.<\/em><\/p>\n\n\n\n<div class=\"layout-five wp-block-salesforce-blog-offer\">\n\t<div class=\"wp-block-offer__wrapper\">\n\n\t\t<div class=\"wp-block-offer__content\">\n\t\t\t<h2 class=\"wp-block-offer__title\">Get Salesforce. FREE for small businesses.<\/h2>\n\t\t\t\t\t\t\t<p class=\"wp-block-offer__description\">Connect sales, service, and analytics on one platform. Save time, stay\u00a0organised, and fuel growth with the CRM that scales for small teams.<\/p>\n\t\t\t\n\t\t\t\n\t\t\t\t\t\t\t<div class=\"wp-block-button\">\n\t\t\t\t\t<a class=\"wp-block-button__link\" target=\"_blank\" href=\"https:\/\/www.salesforce.com\/ap\/form\/signup\/free-crm\/?d=pb\">Get free CRM<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\n\t\t<div class=\"wp-block-offer__media\">\n\t\t\t\t\t<\/div>\n\t<\/div>\n\n\t\n\t\t\t<!-- Standard Illustration -->\n\t\t<img decoding=\"async\" class=\"wp-block-offer__graphics wp-block-offer__illustration\" src=\"https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/themes\/salesforce-blog\/dist\/images\/offer-block\/offer-illustration-layout-five.png\" alt=\"\">\n\n\t\t<!-- Small Accent Illustration -->\n\t\t\t\t\t<img decoding=\"async\" class=\"wp-block-offer__graphics wp-block-offer__accent\" src=\"https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/themes\/salesforce-blog\/dist\/images\/offer-block\/offer-accent-layout-five.png\" alt=\"\">\n\t\t\n\t\t<!-- Left Side Illustration -->\n\t\t\n\t\t<!-- Cloud Illustration -->\n\t\t\t\t\t<img decoding=\"async\" class=\"wp-block-offer__graphics wp-block-offer__cloud\" src=\"https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/themes\/salesforce-blog\/dist\/images\/offer-block\/offer-cloud-layout-five.png\" alt=\"\">\n\t\t\n\t<\/div>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-frequently-asked-questions-faqs\">Frequently Asked Questions (FAQs)<\/h2>\n\n\n<div class=\"accordion \">\n\t\n\n<button class=\"accordion-header\" type=\"button\">What is time blocking?<\/button>\n<div class=\"accordion-content\">\n\t\n\n<p>Time blocking is a time management method where you divide your day into blocks of time, with each block dedicated to a specific task or group of tasks. It helps you stay focused and organised by reducing distractions and multitasking.<\/p>\n\n<\/div>\n\n\n\n<button class=\"accordion-header\" type=\"button\">How is time blocking different from a to-do list?<\/button>\n<div class=\"accordion-content\">\n\t\n\n<p>A to-do list tells you <em>what<\/em> needs to be done, but time blocking tells you <em>when<\/em> to do it. It\u2019s a more structured approach where tasks are assigned to specific times, helping you prioritise and\u200c complete them.<\/p>\n\n<\/div>\n\n\n\n<button class=\"accordion-header\" type=\"button\">Why is time blocking effective for SMB owners?<\/button>\n<div class=\"accordion-content\">\n\t\n\n<p>As an SMB owner, time blocking helps you stay in control of your schedule. It minimizes context-switching, boosts focus, and ensures high-priority tasks\u200c \u2014 \u200clike revenue growth or <a href=\"https:\/\/www.salesforce.com\/ap\/cx\/what-is-customer-experience\/management\/\">customer management\u200c<\/a> \u2014 \u200cget the attention they deserve.<\/p>\n\n<\/div>\n\n\n\n<button class=\"accordion-header\" type=\"button\">What types of tasks should I time block for?<\/button>\n<div class=\"accordion-content\">\n\t\n\n<p>You can block time for anything: client work, sales outreach, admin tasks, strategic planning, learning, or even breaks. The goal is to be intentional with how you spend your time based on your priorities.<\/p>\n\n<\/div>\n\n\n\n<button class=\"accordion-header\" type=\"button\">What tools can help with time blocking?<\/button>\n<div class=\"accordion-content\">\n\t\n\n<p>You can start with simple tools like Google Calendar, Outlook, or physical planners. For more <a href=\"https:\/\/www.salesforce.com\/ap\/artificial-intelligence\/ai-automation\/\">automation<\/a>, productivity tools with calendar integrations or AI-powered assistants (like the AI agents in Salesforce) can help manage tasks, schedule meetings, and simplify workflows.<\/p>\n\n<\/div>\n\n<\/div> <!-- \/.accordion -->\n","protected":false},"excerpt":{"rendered":"<p>Master time blocking and stay focused on growth \u2014 plus tips on how to take back your calendar.<\/p>\n","protected":false},"author":695,"featured_media":10987,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"sf_justforyou_enable_alt":true,"optimizely_content_id":"684c02045fccadb8438e2b98AP","post_meta_title":"","ai_synopsis":"","_jetpack_memberships_contains_paid_content":false,"footnotes":""},"sf_topic":[77,214,26],"sf_content_type":[707],"coauthors":[307],"class_list":["post-10988","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","sf_topic-best-practices","sf_topic-startups","sf_topic-small-business","sf_content_type-blog"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.2 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>What Is Time Blocking? Tips To Manage Your Business Calendar<\/title>\n<meta name=\"description\" content=\"Learn the secrets behind time blocking and how it helps small businesses stay focused on growth \u2014 plus tips on how to use this method.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.salesforce.com\/ap\/blog\/what-is-time-blocking\/\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"What Is Time Blocking? Tips To Manage Your Business Calendar\" \/>\n<meta property=\"og:description\" content=\"Learn the secrets behind time blocking and how it helps small businesses stay focused on growth \u2014 plus tips on how to use this method.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.salesforce.com\/ap\/blog\/what-is-time-blocking\/\" \/>\n<meta property=\"og:site_name\" content=\"Salesforce\" \/>\n<meta property=\"article:published_time\" content=\"2025-12-29T14:13:52+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-12-29T14:18:03+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.salesforce.com\/ap\/blog\/wp-content\/uploads\/sites\/8\/2025\/09\/Time-Blocking-SMB.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1500\" \/>\n\t<meta property=\"og:image:height\" content=\"918\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Salesforce Staff\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Salesforce Staff\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"9 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.salesforce.com\/ap\/blog\/what-is-time-blocking\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.salesforce.com\/ap\/blog\/what-is-time-blocking\/\"},\"author\":[{\"@id\":\"https:\/\/www.salesforce.com\/ap\/blog\/#\/schema\/person\/image\/06fa0bccdbf9a256843c9bf5d694c153\"}],\"headline\":\"What Is Time Blocking? 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