You won't find the problems you work on in business in a textbook. But framing them properly will increase your chances of success. Here's how to start.

When starting a new project, you're often faced with a broad and unstructured problem.

Perhaps you're creating a new service to reach a new customer segment. Maybe you're responsible for developing a new product that responds to emerging market trends.

Regardless of the problem you're working on, creating new value for your organization requires you to see the opportunity more clearly.

When a problem could be approached in many different ways, how do you start?

Here is a structured approach you can take to frame and structure problems in a clear way:

  • Dissect the problem into discrete components

  • Identify dimensions from the components and data about them

  • Use the dimensions to generate different approaches and ideas

Use this approach to set yourself and team up for success.

To better understand this approach let's take a real-world example. Imagine you are responsible for coming up with new offerings to help people who have a common cold.

Step 1: Dissect the problem

Start by digging deep into the problem context itself.

Think about the user's experience in the context of the problem: someone who just came down with a bad cold in the middle of winter.

How do they feel? What questions do they have? What do they do? What items do they use? Who do they interact with? Where do they go? How do these change over time?

For each of these areas, write down dozens of answers, each on a separate sticky note. Post all of them on a board. Dig into as many different components of their situation as you can.

Thinking through questions like this generates a nice set of 'data' about the unstructured problem. Buying medicine, coughing, eating soup, drinking tea, visiting the doctor, trouble sleeping, congestion'these are all discrete pieces of the experience of being sick.

Dissecting the problem

At this point, we've identified a variety of data points. But the data points aren't inherently useful in and of themselves. They're too numerous and unstructured.

The real impact starts comes from identifying patterns and relationships in this data.

Step 2: Identify patterns

dentify patterns by grouping data points that relate to one-another. This is called an Affinity Sort. You're going to group like-items together into clusters.

There are no hard and fast rules on the number of clusters or type of relationships you should use. Let your intuition and quick discussions with the team help make meaning and group ideas. Don't get bogged down in debate!

For our person who has come down with a cold:

Do some events happen at the same time in their experience?

  • Scratchy throat

  • Sneezing and sniffling

  • Aches and general tiredness

Are there objects that they use to combat their cold?

  • Hot towel

  • Extra blankets and sweaters

  • Thermometer to monitor temperature

Combining these data points creates distinct categories. Give each group a name that describes what unites them. These categories provide potential dimensions of the problem.

Do your best to make your groups mutually exclusive. The form the language takes can be a clue. For example, activities (e.g. sniffling, sneezing) often end in 'ing', while emotions (e.g. frustration, fatigue) will tend to be nouns.

For a pattern to be meaningful, it needs to be specific enough so that it's unique from other groups. But it shouldn't be so specific that there's only one or two data points in the group.

If there is a group with just a couple items, see if you can brainstorm seven more to fill it out. That will help determine whether it deserves to be on its own.

The number and scale of groups you find in any given problem will vary. Especially enthusiastic teams will generate a lot of data and categories.

As a start, here are some common dimensions we tend to find valuable on projects.

Values: categories of things that people actually care about

  • comfort, speed, and cost of receiving care

Triggers: points in an experience that spark a user to take a particular action

  • coughing fit or fever _ take medicine, walking by the store _ buy medicine

Native categories: the natural way that people categorize information

  • cheap stuff, from doctor, for the bathroom, for nighttime

Modes: the goal or mindset that a consumer holds while performing a given behavior

  • manage my symptoms, prevent cold from worsening, avoid cold altogether

Pain Points: specific issues a consumer encounters when trying to accomplish their goals

  • difficult to open packaging, sore nose, drowsiness

Activities: the actions performed during an experience

  • blow nose, go to bed early, disinfect surfaces

Use cases: the way in which different types of people use an offering

  • help fall asleep, stop coughing, relieve congestion

focus on ideas

Identifying dimensions helps us frame the problem in a new way. Each provides a different angle to focus on and assess what is happening. Then, in response to what we find, we can imagine new solutions or parts of a solution to help.

Step 3: Focus in to generate and evaluate ideas

The dimensions of a problem provides a clear structure. Focusing in on specific dimensions is a great way to generate new ideas.

If we're a pharmaceutical company, customer pain points open up new sources of potential value. Difficult to open packaging may lead us to question and reframe how we deliver our medication. Large pills that are hard to portion would lead us to rethink size and portion-ability.

Sometimes changing the locus of problem solving leads to new territory. If existing competition is all focused on 'managing symptoms,' then a brief exploration of 'avoiding a cold' might prove fruitful. Combine a simple medicine with an interesting menu plan and perhaps you've started to break barriers between food and drugs!

Creating and using a problem structure promotes clear thinking. It prevents you and your team from talking about everything at once. And it allows your critical and creative skills to be aimed at specific targets.

Dissect and structure your problem to work on it more productively

Most growth and innovation problems you face at work are not well structured. Before you jump to possible solutions, broaden your understanding of what is happening. To do so, dissect your problem to create a lot of individual points of data.

Group that data in new ways to create categories and major dimensions of the problem. Finally, look at your problem through those dimensions to create focus for both analysis and synthesis.

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