AI Meeting Assistants: The 11 Most Useful Tools in 2025

AI is a game-changer when it comes to meetings. Whether you’re a fluent and regular user of AI, or still new to (or sceptical of) the technology, AI meeting assistants are a tool almost everyone will find useful.

AI meeting assistants are tools that sit inside your meetings and handle the admin for you. They automatically take notes and record your conversations. Most can also transcribe the conversation in real-time, summarise the key points, and share follow-ups with your team afterwards.

In this article, we are going to run through the top 11 options for AI meeting assistants, reviewing and highlighting stand-out features, so you can make an informed decision about the one that’s right for you.

AI meeting assistants integrate with video calling platforms like Zoom, Microsoft Teams, and Google Meet. They operate in the background while you focus on the discussion.

Instead of someone taking notes or trying to remember details, the assistant captures everything, makes it searchable, and – in some cases – puts together action items.

AI meeting assistants vary widely. Some focus on sales coaching, others on privacy, and others aim to offer it all.

To help you select the right option for your workplace, we’ve created this helpful table. The framework lays out the essentials every team needs (such as accurate notes, clear summaries, and reliable follow-ups), along with highlighting the features that make each tool stand out.

Avoma goes beyond note-taking by combining AI transcription with analytic and coaching tools.

It tracks talk ratios, filler words, long monologues, and competitor mentions, all while giving sales leaders and managers clear insights into how conversations are unfolding.

The platform also supports coaching workflows, with the ability to highlight moments in calls and share feedback directly with team members.

Avoma integrates with leading CRMs, including Salesforce, so conversation insights automatically connect to customer records. This makes it easier for teams to connect meeting data to pipeline activity.

Best choice for: Organisations that need to capture conversations across multiple tools while gaining coaching and performance insights.

tl;dv is designed for teams that need to find information quickly across a large library of meetings. It records and transcribes conversations and then makes them fully searchable with AI.

For example, a CRO could search all Q4 calls for ‘pricing change’ and instantly get snippets of every discussion where it came up.

The platform also creates highlight reels and recurring reports, making it easier to share insights without sending out full recordings.

This makes tl;dv especially useful for research, product, and marketing teams who rely on being able to pull up past meetings with customers.

Best choice for: Teams that want searchable meeting histories and highlight reels to save time, rather than digging through old calls.

Otter is known for its real-time transcription, but its standout feature is the ability to chat directly with meeting notes.

Users can ask questions like “What decisions were made?” or “Who’s responsible for next steps?” and get instant answers pulled from the transcript. This makes meetings easier to revisit and act on without having to relisten to recordings.

Otter is a popular option. They have now processed more than a billion meetings, and their recent research showed that 62% of professionals save four or more hours per week using the platform. That’s more than a month of time reclaimed each year.

Best choice for: SMBs and freelancers wanting fast, searchable notes and AI chat.

Jamie records meetings locally on your device instead of sending a bot to join the call. This means it works with any meeting platform, since the recording happens on your device.

It creates transcripts, summaries, and action items all offline, which makes it GDPR-friendly and more private than the other bot-based tools on this list.

This is useful for client calls or in industries with strict compliance rules, such as law, healthcare, government, and financial services. The trade-off is fewer analytics and coaching features compared to sales-focused platforms. However, if privacy is your top concern, this platform would be a good fit for you.

Best choice for: Teams that need strong privacy and compliance without extra meeting bots.

MeetGeek is great for teams wanting to standardise their meetings. You can use its templates for retros, interviews, and other common meeting types. Like other options on this list, the MeetGeek platform automatically records and transcribes meetings, then produces highlights, summaries, and action items.

MeetGeek can also generate a highlight reel of key customer feedback and send task handoffs directly to tools like Jira or Notion.

Best choice for: Teams that want structured outputs and automated workflows, as well as teams that already use Jira or Notion.

Unlike the other options on this list, Read AI focuses on the quality of internal meetings. It tracks talk balance, engagement, inclusivity, and sentiment, giving managers a dashboard that shows who’s dominating the conversation and where participation could improve. This helps teams rebalance discussions and creates a more inclusive work environment.

Adoption of Read AI has grown rapidly, with a 12-time increase in monthly active users and 15 times more meetings tracked across more than 40 countries in the past year.

Best choice for: Managers and team leads who want data on meeting dynamics and actionable insights into engagement, not just transcripts.

Granola is built for people who prefer writing their own notes but don’t want to miss important details. Users can jot down the key points during a meeting, and Granola enriches those notes by pulling extra context from the full transcript. It’s a great blend of human insight and AI support.

This hybrid approach is useful in design, marketing, or product review sessions, where nuance and tone matter, and a purely AI-generated summary can lose the meaning.

Best choice for: Teams that value human input (especially creative teams) in notes, but want AI support to round them out with more context or direct quotes.

Fellow is designed to bring structure and accountability to every meeting. It guides teams through a simple flow: start with an agenda, capture notes as you go, and then turn decisions into action items with clear owners.

This makes it especially valuable for leadership, board, and regulatory meetings where governance and documentation are important.

The platform also emphasises security, with published audits and compliance standards that give organisations confidence that their meeting data is protected.

Best choice for: Teams that need structured, secure meetings with transparent follow-up and clear accountability.

The ‘best’ AI assistant for your team will vary based on your unique needs. However, there are some universal things you should consider before you invest in your new AI meeting assistant.

If your team mainly uses Zoom, Teams, or Meet, and only needs very basic transcription, the built-in AI features may be enough.

For organisations that switch between multiple platforms (Zoom, Meet, and Teams), a cross-platform recorder like Einstein Conversation Insights, Fireflies, or Otter makes sure no conversations are left unrecorded.

For platforms like Einstein Conversation Insights, Salesforce customers get the most out of it because it embeds insights directly into Sales Cloud. Tools like Avoma or Fireflies connect through APIs, but don’t live natively in the CRM. Think about whether it is important to you to have all your data in one place.

If sales coaching dashboards, talk ratios, or engagement analytics matter, tools like Avoma or Read AI will be able to provide these extra insights.

In regulated industries, options like Jamie (bot-free local recording) or Fellow (governance-first with published audits) may be a great fit.

Freelancers and small teams can start with free options like Fathom, and then upgrade to paid plans as they grow.