real estate crm systems

The Best Real Estate CRM: Turning Dreams Into Reality

Customer relationship management (CRM) has become an indispensable tool for sales and marketing teams worldwide, measuring, quantifying, and building upon relationships between companies and their customers. And while CRM can be used to describe any strategies or processes that are designed to analyze and improve customer interactions, the term is most often used to describe the various technologies and tools that are employed with these goals in mind. CRM tools make it possible to gather and store relevant information on customers and prospects in a single, central location. This information (which may include demographic data, purchase history, and any details associated with past or ongoing interactions) is then used by the company to provide a better, more personalized experience for the client, usually resulting in a quicker journey through the sales funnel and a higher chance of repeat business. All of which makes these tools uniquely suited for use in the real estate industry.

The best CRM for real estate is more than just a database.

Despite the fact that the term CRM is generally used in conjunction with more traditional B2C and B2B organizations, the truth is that almost every real estate agent, particularly the most successful ones, use real estate CRM software in some capacity. This makes sense, as agents generally find themselves having to juggle many different clients at once, and these clients need to be easily distinguished from one another. But effective real estate CRM should be more than just a database of clients; the best real estate CRM should be an intuitive, customizable tool designed to be able to automate certain important functions and retrieve accurate data in real time.

But what does having the best real estate CRM actually mean for the agents?

Why is CRM so well-suited to real estate?

There are many hurdles associated with real estate agents’ line of work. The best real estate CRM offers solutions to these issues, and does so in a way that is effective and efficient. Before covering them in depth, let’s consider a few broad issues real estate agents face that a good real estate CRM can solve:

  • Agents have to deal with high volumes of information all at once

  • Agents are often on the go

  • Clients expect immediate responses

  • Agents benefit from keeping in contact with former clients

  • Agents need to be able to quickly identify what is working and what is not

Agents have to deal with high volumes of information all at once.

Although a high percentage of real estate business comes from referrals, word-of-mouth is not the only source of new leads. Agents will likely also use websites, online and offline advertising, direct mail, social media, and other channels to bring in new clients. This means potentially higher returns, but it also means more information from a variety of sources that all need to be organized. Superior CRM tools can consolidate these diverse sources into a single database, accessible from any platform or location, making information retrieval a quick and painless process.

Agents are often on the go.

Between meeting clients and other agents, showing properties, and performing almost countless other duties in and out of the office, real estate agents don’t generally get to spend their workday sitting down in front of a computer. Still, the advantages provided by computerized technology can make an agent’s job much easier, even if they can’t always bring the office computer along with them. CRM for real estate agents is designed for full functionality on portable smart devices. Using cloud-based real estate CRM software means that agents will have full access to the technologies they need, no matter where they might be.

Clients expect immediate responses.

Although real estate agents generally have many clients, each individual client expects to be treated as though they are the only one who matters. After all, purchasing property can be a daunting, expensive commitment. As such, when clients contact a real estate agent, they expect a fast response. In fact, over 88% of clients expect a response from their realtor within the hour. The ability to respond immediately to inquiries of all kinds plays a key role in realtor success. The best real estate CRM systems can be customized to send direct messages and reminders to the agent in the event that a client is attempting to get in touch, even through such less-conventional sources as social media. CRMs for real estate agents can also be customized to automatically respond to certain queries in a way that is personal and appreciated.

Agents benefit from keeping in contact with former clients.

An effective, reliable agent can make all the difference in finding the perfect property, which means that clients who are satisfied about the quality of service they’ve received from their realtor are very likely to recommend that realtor to others, and to also use that same realtor the next time they are in the market for real estate. This is so pronounced that as many much as 88% of all real estate transactions come from repeat and referral business. But for agents to be able to benefit from this, they need to maintain contact with those clients who have already completed the customer journey. As many as 74% of clients are willing to give their former realtors referrals, provided that the realtor remains in contact after the sale is completed. CRM solutions for real estate agents can be used to send regular, automated messages (such as open-house invitations, follow-ups, and even holiday greetings) to former clients, and can be integrated with any communication channel available.

Agents need to be able to quickly identify what is working, and what is not.

Real estate is not an industry comprised of many small transactions; it’s an industry made up of fewer, large-scale transactions, each of which might represent a meaningful time investment on the part of the realtor. Because of this, when things begin to go wrong, clients may start to drop out of the process, and when sales run into difficulties, realtors need to be able to identify any potential problems quickly, or risk suffering significant losses. Real-time data-gathering-and-presenting technology of real estate CRM tools means that realtors have the advantage of being able to respond to situations as they develop — rather than having to wait for — a quarterly report. Realtors can also easily review their yearly earnings, see which campaigns are most successful, and identify which client interactions are most profitable — all by accessing the data in real time.

Finding the Right CRM for Real Estate Needs

Although many CRM tools offer similar functionality, some tools are better suited to meet real estate needs more than others. In order to identify which tools are best-equipped to serve the needs of an individual realtor, one must first take a step back and identify that realtor’s specific needs. In addition to the challenges detailed above, every real estate agent will have his or her own unique obstacles. By recognizing these obstacles, and then researching highly rated CRMs to determine which ones provide the most complete solutions, realtors can narrow down the field of prospective choices. CRMs, such as Salesforce, that offer free trial periods or a demo to learn more allow users to get a more-accurate feel for how effective a specific CRM will be, without having to commit valuable resources to do so.

When all is said and done, the most advantageous CRMs for realtors are those that provide simple usability, high customization, and flexibility, and that integrate easily with any existing systems, processes, or databases. For example, the best real estate CRM often includes the ability to integrate MLS, run a drip campaign, and track lead sources. Additionally, the ability to share data across multiple channels can be invaluable, allowing realtors to use that data when creating various marketing campaigns.

The Benefits of Using Salesforce Real Estate CRM

Many realtors enjoy the functionality and flexibility offered by Salesforce Real Estate CRM. The Customer 360 Platform enables agents to easily connect with their clients quickly and while on the go. Additionally, with Salesforce, agents get a centralized database for capturing and nurturing current or potential clients. And, after the sales process is over, realtors can easily glean valuable insights using Salesforce CRM to help them refine and improve their sales processes and relationships. Learn more about Salesforce Real Estate CRM or get a demo.

Real Estate CRM Systems Will Change the Industry

In the world of real estate, CRM is nothing new. However, distinct from the simple databases and contact lists that have been in use for decades, advanced, automated, cloud-based real estate CRM that allows realtors to view and interact with data in real time has the potential to completely change the industry. Those realtors who locate and commit to an effective CRM solution for real estate will find themselves well ahead of the curve regarding how their customer relationships are managed — perfect for those real estate agents who believe in the “reality” of their dreams.

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